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SAVING YOU TIME AND MONEY EXAMPLES


Problem:

Recently the states attorney general secured a court order appointing a Receivership to review the records, identify consumers injured by a company closure, and to sell the company assets and properties.

Solution:

docXms helped the Receivership disburse important, secure documents amongst official participants, ultimately salvaging funds as restitution to the consumers.


Problem:

Before implementation of the system, expense report forms were filled out and sent to an approval desk, after which employees would wonder what happened to them. Reports often got lost, leaving employees to scurry around, wasting time and getting irritated trying to find or recreate them. Most often, the reports would be returned to the employee for more information.

Solution:

Filling online expense reports in a docXms workspace saves the company a lot of time, money, and frustration. Now, when filling out online reports, employees find that the system wonít forward reports with incorrectly filled or empty fields. The online expense report, once accepted, is available to all approvers, and the employee knows exactly who has and has not approved it. The entire process happens online, saving at least 50 percent over the cost of doing it the old way.


Problem:

Effectiveness rests on communication of information and contracts. Those are expensive items when they depend on offices, people, and publications, and in todayís cost-cutting environment the organizationís budget can only go down.

Solution:

Just in reducing the air travel cost and hotel expenses, it more than pays for the docXms workspace.


Problem:

Your client is at a mortgage closing. It is 5:30 p.m. There is a problem with one of the documents. Obviously it is too late to put a revision in the mail. Getting a courier to make a delivery last minute, if possible, can be costly. Your client would be very upset if the closing is delayed.

Solution:

You access your document via an Internet connection, make the changes and print the document in the office you are closing in. Your customer is happy, the closing goes as planned and you just saved yourself the hassle of rescheduling an appointment.


Problem:

Your boss is expecting revisions to documents by 8:00 am the next morning. You have been busy all day putting out "fires" in the office. It is too late in the day to make the revisions and have them overnighted to your boss. You are tired, don't want to stay in the office until late at night working, but would rather work from home in a more comfortable, relaxing atmosphere. Obviously it is too late to put a revision in the mail. Getting a courier to make a delivery last minute, if possible, can be costly.

Solution:

You go home, relax and have dinner. After dinner you go into your home office and access your account on docXms. You then go into your folder, make the necessary changes and email your boss that the document is ready for review. Now that the job is complete, since you are already home you don't have to worry about those exhausting late night commutes home from work.


Problem:

Your a printing company that designs business cards and letterhead for your client. Your client has various locations and it is very time consuming sending proofs to all locations for approval. Each location has a purchasing agent that handles the orders. Currently, you have had to re-do cards due to the client's spelling errors in the name or changing their mind about titles and middle initials. You want this client to provide more accurate data and you want to reduce the turn-around time on proof approvals.

Solution:

You setup the business card proof on docXms for your client to look at via the Internet. This proof allows your client to enter their name, title and other information. Your client can now see how the business card will look when completed. If they want to change it to see what it would like with or without a middle initial, they can do so before actually ordering it. Once they are happy with the way it looks, they can place the order. You will then receive an email indicating who placed the order, the card ID, the quantity, the ship-to and bill-to instructions plus whatever other information you requested. This method will reduce client errors and allow clients to view their card before even being printed.


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Still not convinced? Call us! 888.466.2744  Our sales staff would be happy to share with you ways YOUR COMPANY can benefit from the Document X-Change Management System.

 
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